Dear Members and Supporters,
You may be aware that in May 2018, new General Data Protection Regulations (GDPR) come into force. Under the terms of these regulations we are required to inform you about your personal data that we hold and how and by whom it can be accessed.
Permission to store and process your data
In order to manage your subscription, we need to record personal data, some of which is held digitally and some as hard copy, for example membership forms, event registration and feedback forms. We now need to ask you for your permission to store and process your data for this purpose with immediate effect.
What is personal data?
Personal data is data which can be used to identify you. This includes your name, email address, job title etc.
Where is the data stored?
Your information is stored electronically on our internal server, Malichimp and the soft copies held on the machines of the IFM staff. The electronic system can only be accessed by those employed by the Institute of Fisheries Management in both a full time and voluntary capacity. As we are an extremely small organisation, this includes only to 2 full time staff and one trusted volunteer working on our database who may access your data for relevant business purposes.
How will your data be used?
Your data will primarily be used for the purpose of managing your subscription. We will contact you to inform you of the latest IFM News, events and training courses as well as to send e-newsletters.
What is a Data Controller?
A Data Controller is someone who is responsible for your data and who must make sure that your data is processed according to the law. For example, they are responsible for making sure that the information held about you is accurate and that it is kept secure. For the purposes of the Data Protection Act, I Paul Coulson, Director of Operations , act as the Institute of Fisheries Management Data Protection Officer.
You will also receive an electronic copy of this notification via Mailchimp if you are on our database.
Please reply to either notification by email to firstname.lastname@example.org or by post consenting to us recording personal information about you as per the points above.
We will construe a lack of response as acceptance, on the basis you are already on the system and we would like you to continue to be so.
If you have any questions, please don’t hesitate to ask but otherwise we look forward to your accepting reply.
The IFM Team